Section 3 and Capital Funds Coordinator

Lawrence-Douglas County Housing Authority, Lawrence KS

Departments Assigned To: Property and Program Management

DESCRIPTION: Responsible for the overall management of the Section 3 Program to ensure compliance with all federal/local mandates. The position serves as an internal and external liaison to facilitate employment and other economic opportunities, to the greatest extent feasible, among low to very low-income persons. Ultimately, the position seeks to assist low-income persons in increasing their earnings due to employment and/or contracting opportunities. Essential duties shall include but are not limited to: administering outreach and marketing campaigns, processing enrollment and eligibility, conducting compliance reviews, preparing and reviewing purchasing scopes/solicitations, facilitating workforce development strategies, maintaining databases, presenting information, and reporting.

In addition, this position will (in collaboration with Director of Maintenance) be responsible for Capital Fund program operations in compliance with HUD regulations and LDCHA procurement policies and procedures; including maintaining accurate and traceable records for all Capital Fund contracts and procurements including materials and equipment.

SUPERVISION RECEIVED AND EXERCISED: Receives direct supervision from Director of Property and Program Management.Exercises no supervision over any staff.

ESSENTIAL DUTIES: Important responsibilities and duties may include, but are not limited to, the following:

Section 3

1. Implement marketing and outreach campaigns to target and engage Section 3 participants defined as extremely low and low-income job seekers and business owners, including Minority/Women-Owned Business Enterprises (MWBEs).
2.  Comply with policies and procedures governing Section 3 program operations and establish parameters to comply with regulatory requirements, including the creation of forms, report templates, fliers, letters, electronic databases, etc.
3. Create, modify and review purchasing solicitations for Management to ensure the inclusion of viable jobs, training and/or contracting opportunities for Section 3
4. Provide technical assistance to help potential bidders, contractors, and/or subcontractors create innovative Section 3 opportunities meeting LDCHA’s standards.
5. Collaborate with Director of Maintenance to monitor contractors' efforts to actively target/engage Section 3 participants and MWBEs in new Section 3 opportunities (jobs/contracting). Including direct involvement in the entire procurement process includes preparing solicitations, monitoring contract compliance, contract closure, and any other related tasks.
6. Create/maintain separate files for Section 3 participants and/or contractors to record evidence of LDCHA’s best efforts to comply with federal mandates.
7. Collaborate with various LDCHA departments to ensure internal coordination to successfully administers a compliant Section 3 program and achieve established goals.
8. Develop and maintain a database of Section 3 participants (job seekers and business owners) for connectivity to LDCHA’s jobs and/or contracts.
9. Collect, track and prepare Section 3 reports for timely submission to HUD and other internal and external entities.
10. Attend community events, meetings, and community fairs to promote the Section 3 Program to recruit Section 3 participants (job seekers and business owners) and/or promote other programs offered by the LDCHA.
11. Coordinate Section 3 activities with other LDCHA Self-Sufficiency initiatives
12. Other duties as assigned

Capital Funds

1. Assist with implementation of Capital Fund program and preparation of yearly budgets with Director of Maintenance and Director of Property and Program Management.
2. Prepare annual Capital Fund submissions to HUD accurately and on time.
3. Keep accurate records on Capital Fund activities and maintain file system.
4. Follow HUD and LDCHA regulations and policies governing the Capital Fund program, procurement and file required reports with HUD accurately and on time, including Section 3, semi-annual labor standard and EPIC reports.
5. Facilitate and procure contract work and/or professional service as required
6. In coordination with maintenance Director prepare Physical Needs Assessment and Environment Reviews in compliance with HUD rules and regulations
7. Read technical specifications and drawings, and professional reports.
8. Track all contracts and prepare required documentation for bids or renewal.
9. Other duties as assigned.

QUALIFICATIONS

Knowledge of:

1. Knowledge of Federal regulations governing resident training and employment.
2.  Knowledge of and experience in the use of contracting procedures, cost contracts, and monitoring and assessment.
3. Knowledge of and experience in the construction industry
4. Skilled in analysis and evaluation of internal controls and management procedures.
5. Ability to work independently and objectively
6. Skilled and proficient in using personal computers and the application of required software, i.e., Microsoft Applications (Word, Excel, PowerPoint)
7. Ability to design, implement and manage programs.
8. Ability to work successfully with diverse groups and interests.
9. Ability to evaluate data and maintain records.
10. Ability to communicate effectively, both verbally and in writing.
11. Ability to deal effectively with situations requiring tact, diplomacy, and firmness.
12. Knowledge of HUD regulations and LDCHA’s Policies and Procedures.
13. Knowledge of public procurement practices
14. Ability to critically think, analyze problems, and recommend an appropriate course of action to solve problems.
15. Ability to work under pressure and manage multiple projects
16. Knowledge of the purpose and objectives of the Capital Fund Program, Davis Bacon Act and Wage Rates, and Section 3 Program requirements.

REQUIRED KNOWLEDGE, EXPERIENCE AND TRAINING:

Education:

1. Associates degree in operations, accounting, finance, and/or public/business administration required. Bachelor’s degree preferred.

Experience:

1. Three years of administrative experience related to property management, property maintenance, and/or construction projects. Experience in operations, contract negotiations, budget preparation and accounting is highly beneficial. Demonstrated ability in technical report and proposal writing.
2. Preferred; prior experience with Section 3.

License or Certificate:

Must possess and maintain an applicable Kansas Driver’s License and a driving record acceptable to the LDCHA’s insurance carrier.

WORKING CONDITIONS:

1. Environmental Conditions:Indoor and outdoor environment; working closely with others; high levels of public contact; operating a motor vehicle; occasional evenings, weekends and overnight travel required
2. Physical Conditions:Ability to meet the following essential physical requirements with or without reasonable accommodation: physical condition necessary for lifting (15lb-40lbs) standing; walking and going up and down stairs; sitting for extended periods of time; bending, keying; and frequently communicating with others both written and verbally

Competencies:Strong

1. Problem Solving Skills:The ability to exercise sound judgment and make decisions based on accurate and timely analyses.
2. Commitment: Set high standards of performance; pursue aggressive goals and work hard/smart to achieve them; strive for results and success; convey a sense of urgency and bring issues to closure; and persist despite obstacles and opposition.
3. Customer Service: Meet/exceed the expectations and requirements of internal and external customers; identify, understand, monitor and measure the needs of both internal and external customers; talk and act with customers in mind; and recognize working colleagues as customers. Manages difficult or emotional customer situations professionally.
4. Effective Communication: Ensure important information is passed to those who need to know; convey necessary information clearly and effectively orally or in writing; demonstrate attention to, and convey understanding of, the comments and questions of others; and listen effectively.
5. Analytical: Synthesize complex or diverse information; collect and research data; and use intuition and experience to complement data.
6. Quality: Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality.
7. Responsiveness and Accountability: Demonstrate a high level of conscientiousness; hold oneself personally responsible for one’s own work; and do the required fair share of work. Engage honestly with other employees, supervisors, customers and not make false statements concerning work, other employees or events.
8. Confidential: Must abide by strict ethical standards, integrity, objectivity and confidentiality when dealing with financial information and budget analysis, and must avoid any personal conflicts of interest.
9. Team Work: Gives and welcomes feedback; contributes to building a positive team; puts success of team above own interest; supports everyone’s efforts to succeed.
10. Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accept responsibility for own actions; follows through on commitments.
11. Attendance / Punctuality: Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
12. Dependability: Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to doing what is necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.

Click here to apply.

 Position opened until Filled

Director of Finance

Lawrence-Douglas County Housing Authority, Lawrence KS

DESCRIPTION: The Director of Finance monitors, directs and implements the financial activities of the Lawrence-Douglas County Housing Authority and ensures maximum utilization of program funds using effective budgetary controls and financial analysis. The Director of Finance performs a variety of administrative and supervisory tasks involving maintaining financial records and preparing regular/annual reports for internal and audit use; reviewing and approving general ledger entries; approving and controlling expenditures; developing policies and procedures; reviewing Request for Proposals, ensuring appropriate insurance programs are in place; preparing and analyzing the Housing Authority’s low-income housing, operating budgets, Housing Choice Voucher Program, and various capital, modernization, and housing grant programs. The Director of Finance will lead the accounting and finance function for the organization and is responsible for ensuring that all financially related processes and procedures are conducted in accordance with GAAP and FASB. Work is performed through coordination with other department directors, but with a high degree of independence within the boundaries established by the LDCHA and HUD.

SUPERVISION RECEIVED AND EXERCISED:

1. Receives general direction from Executive Director.
2. Exercises direct supervision over Business Office Assistant.

Essential duties and responsibilities: Important responsibilities and duties may include, but are not limited to, the following:.

1. Assumes full management responsibility for all Finance Department services and activities including accounting, budgeting and financial planning and analysis; recommends and develops policies and procedures for improving financial operations and internal controls
2.  Manages the development and implementation of the Finance Department strategic goals, objectives and priorities; plans, directs and coordinates, through subordinate level managers, the Finance Department’s work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures.
3. Keeps abreast of changes in laws, policies, and HUD regulations related to financial operations and ensures adherence to HUD policies, procedures, regulations and guidelines.
4.  Work with the Executive Director and Department Directors to ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements. This includes:   
• Interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local and contractual guidelines. 
• Ensuring that all government regulations and requirements are disseminated to appropriate personnel.
• Monitoring compliance with internal and external policies including but not limited to: GAAP Compliance Principles, Financial Accounting Standards Board, Government Accounting Standards Board, OMB Directives, Uniform Financial Reporting Standards, Statements on Auditing Standards and AICPA Statement on Standards for Attestation Engagement.
5. Prepares cash flow availability information for investment of excess revenues. Assists in the preparation and issuance of payroll checks, and directs internal cash flow.
6. Prepares and evaluates proposals for the LDCHA’s independent audit, insurance, and banking services.
7. Prepares HUD Financial Assessments, annual budgets, year-end plans, cost allocation plans, compliance with procurement and capital fund policies, and comply with Single Audit requirements per HUD.
8. Establishes, within LDCHA policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures and allocates resources accordingly; trains, motivates and evaluates staff to ensure occupational growth, effectiveness and productivity.
9. Directs the development and administration of the LDCHA’s budget, including forecasting funds needed for staffing, equipment, materials and supplies; approves expenditures and implements budget adjustments as appropriate and necessary.
10. Financial Reports must be made available to and presented to Board of Commissioners during monthly Board Meetings.
11. Ability to comply with overall Accounting Policies as passed by Board of Commissioners.

Other important duties and responsibilities:

1.  Represents the Finance Department to other LDCHA Departments, elected officials, community-based organizations; coordinates Department activities with those of other departments, and external agencies and organizations
2. Oversees reviews and audits conducted by HUD, including SEMAP and PHAS, and confers with the Executive Director on audit findings; prepares responses and monitors corrective action as required.
3. Provides staff assistance to the Executive Director; participates on a variety of committees, commissions and boards; prepares and presents staff reports and other necessary correspondence.
4. Prevention and detection of fraud and mismanagement in accordance with Accounting Policy.

Knowledge, Skills and Abilities

1. Thorough knowledge of the principles and procedures of governmental auditing, budgetary planning and control, and the regulations governing the reporting of the LDCHA’s financial activities
2. Knowledge of GAAP accounting principles as established by the Financial Accounting Standards Board (FASB), the Government Accounting Standards Board (GASB).
3. Ability to understand, act on, and interpret policies, regulations, and procedures as set forth by the LDCHA and HUD.
4. Ability to select, supervise, train and evaluate staff.
5. Ability to prepare and present clear and concise administrative and financial reports/statements related to the LDCHA’s financial planning and activities.
6. Ability to perform and supervise complex financial research.
7. Knowledge of Accounts Receivable and Accounts Payable.
8. Expert computer skills, including Microsoft (Excel, Word, PowerPoint).
9. Ability to plan, organize and develop a variety of operational and management programs and procedures.

EDUCATION AND EXPERIENCE

Education:

1. BS/BA in accounting, finance, or related degree required. CPA or Master’s degree preferred.

Experience:

1. Five (5) years of increasingly responsible experience in financial management accounting or related field.
2. Experience in financial reporting to HUD including submittals of the FDS and VMS reporting preferred.
3. Knowledge of nonprofit accounting, including restricted and non-restricted fund reporting and financial statement preparation preferred
4. At least three (3) years administrative and supervisory responsibility.

License or Certificate:

    Must possess and maintain an applicable Kansas Driver’s License and a driving record acceptable to the LDCHA’s insurance carrier. (Exceptions will be considered on a case by case basis.)

WORKING CONDITIONS

Environmental Conditions:  Indoor office environment; occasional attendance at meetings after normal business hours may be required.

Physical Conditions:Ability to meet the following essential physical requirements with or without reasonable accommodation: to operate a variety of automated office machines including computers, copiers, printers, facsimile machines and telephones, to move and/or carry objects and/or materials such as files, computer print outs, reports, calculators, and office supplies.

Competencies:

1. Strong Problem Solving Skills: The ability to exercise sound judgment and make decisions based on accurate and timely analyses.
2. Commitment: Set high standards of performance; pursue aggressive goals and work hard/smart to achieve them; strive for results and success; convey a sense of urgency and bring issues to closure; and persist despite obstacles and opposition.
3. Customer Service: Meet/exceed the expectations and requirements of internal and external customers; identify, understand, monitor and measure the needs of both internal and external customers; talk and act with customers in mind; and recognize working colleagues as customers. Manages difficult or emotional customer situations professionally.
4. Effective Communication: Ensure important information is passed to those who need to know; convey necessary information clearly and effectively orally or in writing; demonstrate attention to, and convey understanding of, the comments and questions of others; and listen effectively.
5. Analytical: Synthesize complex or diverse information; collect and research data; and use intuition and experience to complement data.
6. Quality: Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality.
7. Responsiveness and Accountability: Demonstrate a high level of conscientiousness; hold oneself personally responsible for one’s own work; and do the required fair share of work. Engage honestly with other employees, supervisors, customers and not make false statements concerning work, other employees or events.
8. Confidential: Must abide by strict ethical standards, integrity, objectivity and confidentiality when dealing with financial information and budget analysis, and must avoid any personal conflicts of interest.
9. Team Work: Gives and welcomes feedback; contributes to building a positive team; puts success of team above own interest; supports everyone’s efforts to succeed.
10. Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accept responsibility for own actions; follows through on commitments.
11. Attendance / Punctuality: Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
12. Dependability: Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to doing what is necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.

 Click here to apply

Position opened until Filled

Executive Director

 Hot Springs Housing Authority, AR

Description

            The position will serve as the chief administrator of the Hot Springs Housing Authority, Hot Springs Housing Authority and reports directly to the Board of Commissioners.  The candidate is responsible for all daily operations of the Housing Authority to ensure programs are being effectively and efficiently administered in conformance with agency Housing Authority Policy, HUD regulations, and local ordinances, applicable Fair Housing regulations, State, Federal and Local laws and ensure their mandated compliance.

• The candidate must possess strong leadership qualities, strong communication and collaboration skills,
• Excellent planning and organizational operations, effectively and efficiently direct operational budgets, improve revenue, develop and implement the strategic plan, enhance relations with the media, internal stakeholders, staff, surrounding communities, state and national level.
• Executive Director Responsibilities.
• Developing and directing organizational strategy.
• Drafting organization policies and philosophies.
• Overseeing day-to-day business activities.
• Conducting performance reviews.
• Preparing comprehensive budgets.
• Reporting on revenue and expenditure.
• Engaging with community group.
• Creating sound business plans.
• Coaching department heads.
• Overseeing financial accounts.

Executive Director Requirements:

Accountable for the effective direction and management of the HSHA and its portfolio of 1,076 units comprised of 658 Housing Choice Vouchers, 365 Rental Assistance Demonstration, 26 Emergency Housing Vouchers, 14 Veterans and Supportive Housing,

7 Private Market subsidized, contractual relationship with another agency comprised of 294 units, which are 100 public housing and 194 housing choice vouchers  

• Financial management experience.
• Initiate new programs.
• Highly Organized.
• Project management experience.
• Highly ethical behavior.
• Effective communicator.
• Motivation skills.
• In-depth knowledge of financial practices.
• Public relations and marketing knowledge.
• Exceptional Interpersonal skills.
• In-depth knowledge in Section 8 and RAD.

            Submit Resume to the following email address:  craftj103@gmail.com or mail to:

 Mrs. Joyce Craft

      Board of Commissioner President

103 Blue Heron Drive

Hot Springs, AR 71913

 Position opened until Filled

Click here to apply.

Public Housing Executive Director

North Newton Housing Authority, North Newton KS

Position Summary:

Under the direction of the North Newton Housing Authority Board of Commissioners, the Executive Director provides oversight of operations, programs, fiscal management, resource development, and strategic planning. Oversees day-to-day operations and coordinates programs,systems, and resources necessary for the agency to operate in an efficient and effective manner. Oversees the planning, direction, and implementation of all programs and policies of the agency. Requires self-motivation, creativity, and the ability to adapt to continual progressive change. The position demands the professionalism, leadership, and responsibilities characteristic of any director-level position.

GENERAL RESPONSIBILTIES

•  Assures that agency activities are consistent with Federal, State, and local laws,regulations, policies, and procedures.
• Oversees the planning, direction, and implementation of all programs and policies of the agency and coordinates the development and implementation of budgetary control systems
• Guides the Board in creating and sustaining a viable, meaningful, and motivating vision.
• Plans, directs, coordinates and supervises the functions of accounts payable,accounts receivable, payroll, inventory, and data processing to ensure their accurate and efficient operation
• Serves as liaison with appropriate Federal, State, County, and City agencies. Also serves as liaison with appropriate housing associations and groups.
• Supervises the planning, preparation, and administration of operating budgets. Reviews monthly financial reports and oversees submittal of various reports/audits as required. Has fiduciary responsibility for adequate and correct accounts of all programs and business transactions to include, but not be limited to: assets,liabilities,receipts, and disbursements. Submits required reports of all transactions,presenting the financial condition of the Housing Authority.
• Establishes and maintains a positive working relationship with residents, regulating and funding bodies, contractors, other agencies, the community, and governmental entities.
• Responds to a variety of inquiries and complaints in person, by telephone, or by correspondence. Explains departmental policies and procedures, programs and activities, eligibility, and waiting list status.
• Is responsible for thorough knowledge of Fair Housing laws, HUD Programs,policies and administration, and related community resources. Ensures compliance with HUD financial management guidelines and regulations and with State statues for Authority funds and budgets.
• Resolves conflicts with vendors and other Public Housing Authorities.• Refers applicants and program participants to other community resources as needed.
• Is responsible for thorough knowledge of the operation of standard office equipment, and must be proficient in standard computer software programs.
• Acts in position of overall authority. Represents the Housing Authority to outside organizations.• Has responsibility for the hiring, training, and general oversight of HousingAuthority employees. Assigns and schedules work, training, and appraising performance. Makes recommendations to Board of Commissioners on salary actions, interviewing and hiring, disciplinary discussions and terminations.
• Responsible for Department budget and directing funds for the financial operation of the organization.
• Implements corrective action plans to solve organizational or departmental problems.
• Negotiates contracts and agreements with suppliers, distributors, Federal and State agencies, and other organizational entities and submits to the Board of Commissioners for approval.
• Prepares bylaws approved by elected officials, and ensures that the bylaws areenforced.• Conducts or directs investigations or hearing to resolve complaints and violations,or testify at such hearings
• Works with records and materials of confidential nature.
• Researches, compiles, and maintains a variety of materials including numerical and/or narrative correspondence reports, forms, etc.
• Prepares and delivers reports and presentations to Board of Commissioners.
• Completes other duties as assigned by the Board of Commissioners. 
• Strictly comply personally with all ethical conduct and Housing Authoritypersonnel requirements including alcohol and drug use prohibitions. Conducts work and lives a public life so as not to bring disrespect upon the Housing Authority.

JOB REQUIREMENTS PREFERRED EDUCATION AND EXPERIENCE:

• college degree plus experience in the public housing industry, leasing or background inaccounting, finance, budgeting, social work, psychology and/or management. Candidatesmust have excellent written and verbal communication skills, an understanding of the laws,rules, and regulations governing Public Housing programs, knowledge of maintenance andbuilding operations, Accounts Receivable, Contracting, Procurement, Budgeting, Accounts Payable, Payroll, General Ledger, Audits, government accounting system (GAAP), and strong management and computer skills. Experience working with people of various socio-economic backgrounds and need. Able to develop a five-year plan and work within budgetary limitations.
• Must possess a valid Kansas driver’s license; be bondable, and eligible for coverage underauto insurance.
• Must live within 15 minutes of the Housing Authority for emergency response.

INTERACTION

• Must have highly developed interpersonal skills, an analytical mind, able to quickly assess,process, and act upon large amounts of information and data, ability to consider andevaluate the relationships between numerous factors, make sound decisions, problemsolve, and communicate clearly and persuasively.Other qualities critical for managerial success include; leadership, self-confidence,motivation, decisiveness, flexibility, work well under pressure, meet establishedtimelines/deadlines, and act quickly under stressful and emergency situations.

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by anemployee to successfully perform the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to perform theessential functions.While performing the duties of this job, the employee is regularly required to sit and talk orhear, use hands to finger, handle or feel objects, tools or controls; and reach with hand andarms. The employee frequently is required to stand and/or walk. The employee isoccasionally required to climb or balance, stoop, kneel, crouch, or crawl.The employee must frequently lift and/or move up to 25 pounds. Specific vision abilitiesrequired by this job include close vision and the ability to adjust focus.

Qualified Applicants should submit the following via email:

Letter of Interest, 3 References and Detailed Resume

Email:nnhauthority3@gmail.com

Resumes will be accepted until the position is filled. No phone calls please.

North Newton Housing Authority is an Equal Opportunity Employer

If you are a member of Kansas NAHRO in good standing and
have a position open, e-mail your ad to ksnahro@brazosnet.com 
for posting on this site.All submissions subject to review and approval